Beta Sigma Phi Yardstick 2010

Source: The Torch of Beta Sigma Phi, Beta Sigma Phi International

Last Revised: March 14, 2011

Torch Printable (PDF) Yardstick
(You can use your computer to type in the form - Fillable Form)

You are welcome to snail mail your Yardstick into: Beta Sigma Phi International/Service Department (Yardstick), Box 8500, Kansas City, MO 64114-0500.

This is a measuring tool of how your chapter met goals during the year. Special arrangements will be made for chapters organized less than a year. Chapters who Friendly-Ventured during 2010-2011 year will earn a special four-star rating. Contact the membership department toll free for further information 1-888-BETA-2B1 (1-800-238-2221). Please be aware that changes/additions have been made to the Yardstick points in the area of the Bonus Section Volunteering and Online Hosting. NOTE: The Electronic Yardstick will remain on line and allow you to submit your yardstick at anytime to International (even after August 20, 2011).

This form is provided for the purpose of easily sending your chapter yardstick form by E-mail to Beta Sigma Phi International. You may submit your yardsticks on line to International's Service Department. It is recommended that you have your information readily at hand before completing and sending the form. Please be sure to check all information for accuracy before clicking on the "SEND" button. Use "O's" for fields you are leaving blank. Try to NOT use the scrolling device on your mouse - instead use the scroll bar to the right on your browser. When going back to check or resubmit because the form was not complete, please note that you could lose some of the information in the fields and will have to start again. The form does not transfer the information over until you push that SUBMIT button. Try using your TAB key to go from field to field to fill out the blanks. Deadline to send in your Yardstick to be included in the Torch in the fall, 2011 is August 20, 2011. Remember: You may continue to send in your yardsticks year round.

Special Note: For best results, use Internet Explorer as your browser.

Should you encounter any difficulties in using this electronic form, then please E-mail a description of the problem to: Karen M. Ing, The Beta Journal Editor at tikitex@betajournal.com

Note: Because of the various sizes and locations of chapters, the star ratings may not sufficiently catergorize the activities of the chapter. Again, this is only a measuring tool and not, a rating of the chapters themselves.

	Submit Yardstick to Beta Sigma Phi International
	Enter your full name
	Enter your E-mail address
	Enter your member number
	Enter your phone number
	Enter your home address
	Enter your home city
	Enter your home state / province
	Enter your home zip
	Enter your country		Please correct country name, if not USA

Chapter Name

Chapter Number

Chapter City

Chapter State/Province

PLANNING
	Description	Points
1.	EXECUTIVE BOARD MEETINGS 10 points for meetings held as needed (Max. Points = 10)
2.	REGULAR MEETINGS 1 point for each meeting (Max. Points = 18)
3.	ATTENDANCE 10 points for percentage of attendance (7 for 70%, etc.) Members on leave of absence are not counted against percentage. 2 points for a consistent system of notifying members of time and place of meetings. (Max. Points = 12)
4.	FINANCE 10 points for preparation of chapter budget that limits the cost to an amount the members agree and is not a burden to each member. 7 points for a major money-making project. 2 points for a minor project. (Max. Points = 19)
5.	COOPERATION 5 points for participation in city council or executive coordinating committee. 10 points for committee planning and handling preliminary details before meetings. 2 points for each month's chapter minutes and monthly report forms sent to International by the end of the month. 5 points for city council participation. (Max. Points = 44)
6.	BOOK OF BETA SIGMA PHI REVIEW 3 points for each month activity pursued. (Max. Points = 36)
7.	PUBLICITY 5 points for each major project. 2 points for each minor project. (Max. Points = 10)
8.	PHONE OR E-MAIL (New) 5 points for having a phone or E-mail tree to get the news out to chapters members. (Max. Points = 10)
	Total Maximum Planning Points = 159

SOCIAL
	Description	Points
1.	PLANNED SOCIAL CALENDAR 30 points for planning the sorority year by September 1 (Max Points = 30)
2.	SOCIAL BALANCE 5 points for each traditional social held (Founder's Day, Beginning Day, etc.) 4 points for each informal social. 10 points for city-wide social. 2 points for inter-chapter social. (Max Points = was 48 and now 60)
3.	ATTENDANCE 10 points for attendance of members at social functions. 10 points equals 100%, 7 points equals 70%, etc. (Max. Points = 10)
4.	TIME FOR A GOOD TIME 1 point per meeting for allowing time to socialize. (Max. Points = 18)
5.	SENDING CARDS (New) 5 points for sending cards to members for occasions such as illness, birthday, etc... (Max. Points = 5)
	Total Maximum Social Points = 123

MEMBERSHIP
	Description	Points
1.	MEMBERSHIP PLAN 10 points for each rushing program. (Max Points = 20)
2.	PLEDGE TRAINING 2 points for each pledge training session from the "Invitation to Life." (Max. Points = 36)
3.	SUCCESS 5 points for each pledge added to your chapter during the sorority year. 5 points for chapters with 10 - 20 members. 10 points for chapters with 20 or more members. (Max. Points = 65)
4.	TRANSFERS AND REINSTATEMENTS 5 points for each member transferred into the chapter, for each inactive member reinstated, and each member-at-large added. (Max. Points = 20)
5.	PROGRESSION 5 points for each event encouraging progression to your chapter. 5 points for each eligible member that progresses to your chapter. (Max. Points = 45)
	Total Maximum Membership Points = 186

CULTURAL
	Description	Points
1.	PROGRAMS 2 points each for a formal program (Formal programs 30 minutes duration). 1 point for an informal program (ie: cultural outings). One program per meeting (Max Points = 36)
2.	PROGRAM PRESENTATION 2 points for a program presentation given by two or more members. One program per meeting. (Max. Points = 36)
3.	CHAPTER WIDE DISCUSSION 1 point for each program discussion guided by a leader following the presentation, allowing each member participation. (Max. Points = 18)
4.	AUDIO-VISUAL AIDS/DEMONSTRATION 1 point for each program in which audio-visual aids or demonstrations are used requiring participation by the members (ie: games, quizzes etc...) (Max. Points = 12)
5.	PROGRAMS ON THE SHELF 5 points for each program prepared for emergency use. (Max. Points = 20)
	Total Maximum Cultural Points = 122

BONUS POINTS
	Description	Points
1.	ESTABLISHING A NEW CHAPTER 5 points for Friendly Venture reservation. 5 points for presenting Beta Sigma Phi to prospective members, and reporting to International. Receive a Four Star Rating when your chapter completes a Friendly Venture! (Max. Points = 10)
2.	WIDER SOCIAL HORIZONS 10 points for being a sponsoring chapter of a convention, area meeting or workshop. 2 points for representation at a convention, area meeting or workshop. (Max Points = 16)
3.	COMMUNITY SERVICE OR CULTURAL EVENT 5 points for each major project, 2 points for each minor project, but no more than a total of 15 points. For example, a contribution of up to and including $25 to the International Endowment Fund, or 10 hours of service, as a major chapter project. Likewise, a small cultural activity for your community (i.e., arranging a poetry reading at a local library) would earn 2 points; putting together an art show for your city would earn 5 points. (Max. Points = 15)
4.	CHAPTER ASSISTANCE 4 points for each chapter member serving as an advisor. (Max. Points = 20)
5.	LEGACIES AND SPONSORED MEMBERS 1 point for each member who enrolls one or more in the Beta Sigma Phi legacy or sponsored member program. (Max. Points = 10)
6.	ASSISTING COMMUNITY CHAPTERS 15 points for trying to help a small chapter grow by assisting with rushing or progression activities. 2 points for the name, address and personal recommendation of each out-of-town candidate, max 20 points. 1 point for contacting transferees or prospective members for your chapter or introducing them to another chapter. (Max. Points = 45)
7.	CONTEST ENTRIES 1 point for chapter entry in any International contest. (Max. Points = 6)
8.	MEMBERS SURVEY 10 points for surveying members ' interest. (Max. Points = 10)
9.	ENVOYS 1 point per Envoy member. (Max. Points = 10)
10.	THEME 10 points for implementing theme in chapter activities. (Max. Points = 10)
11.	VOLUNTEERING Must designate you are a Beta Sigma Phi. (Max. Points = 10)
12.	ONLINE HOSTING 1 point per occurrence. Visit to online chapter to make up land chapter meeting. (Max. Points = 10)
	Total Maximum Bonus Points = 172
	Total Number of Points

DIVISION CHAIRMEN E-MAIL ADDRESSES

If you would like to know if your Division Chairman received the Electronic Yardstick, then E-mail her please.

Please Put "Yardstick Inquiry" in the subject line. Don't forget your first and last name in the body of the E-mail.

To ensure that you and we receive all communications by E-mail, please add betasigmaphi.org and betajournal.com to your E-mail address book or approved/safe sender list. Please remember to put a subject heading in the subject line of your E-mails to us along with your chapter name and number.

Karla karlam@betasigmaphi.org

Canada, GA, Greece, HI, IL, IN, MN, NM

Norway, Scotland, WA, WY & Russia

Cindy cindyv@betasigmaphi.org

Austria, Australia, CA, England, Finland, Saudi Arabia

FL, ID, IA, LA, Mexico, NE, ND, OR, SD, UT, WI

Laura laura@betasigmaphi.org

On Line Chapters

Vivian viviani@betasigmaphi.org

AK, AZ, CT, DC, DE, KS, KY, MA, MD, ME

MI, MO, MS, MT, NH, NJ, NV, NY, PA

Puerto Rico, Germany, RI, VA, VT & WV