Enrichment and Inspiration for Beta Sigma Phi Sisters from Marilyn Ross
|1 -||Is the meeting necessary? Could it be handled with a letter or memo?|
|2 -||Are you certain the right people have been informed of and invited to the meeting?|
|3 -||Have you prepared an agenda? [It needs to be sent out to concerned individuals prior to the meeting -- between a day and a week ahead.]|
|4 -||Does your agenda have time constraints?|
|5 -||Are you certain you are covering essential material?|
|6 -||Are you comfortable drawing discussion to an end when the allotted time has passed? [THIS IS VERY IMPORTANT!]|
|7 -||Is everyone clear on the meeting guidelines?
[It may be necessary to send the guidelines prior to the first "restructured" meeting.]
|8 -||Are you allowing time toward the end of the meeting to design the following meeting's agenda?|
|9 -||Are you familiar with the rules of parliamentary procedure?|
|10 -||Are you enabling each individual to participate in the discussion?|
|11 -||Are you scheduling follow-up evaluation sessions to check meeting effectiveness?
[This may be done as "processing" for the last five minutes of each meeting, or by questionnaire with discussion at a later time.]
|12 -||As you organize meetings, allow for some flexibility in discussions, and for some humor in your meetings.|
|13 -||Use creativity to add fun to meetings!
A friend of mine made everyone at her Valentine's Day meeting feel good when she presented valentines and candy to each person! You'll be surprised to see how a small, thoughtful gesture of this kind can soon have everyone listening better and smiling during your meeting!
HAVE THE RIGHT PEOPLE IN ATTENDANCE
HAVE A STRUCTURED AGENDA WITH TIME CONSTRAINTS
KEEP PEOPLE TALKING ABOUT THE DISCUSSION AT HAND
BEGIN AND END ON TIME