1 - to give courtesy & justice to every member
2 - consideration of only one thing at a time
3 - give every member an opportunity to be heard
4 - understanding that majority rules

common sense
most courteous & gracious manner

no

"to accept the report" which endorses or work of committee & makes chapter assume responsibility for it

1 - a communication
2 - a motion made by an active member of the chapter

1 - MAIN -- brings before the chapter a new subject
2 - SECONDARY -- (incidental); relates to business already introduced or to a former motion

"I MOVE (so & so) ..."

another member

yes

"Are you ready for the question?"

1 - President instructs secretary to make a note of it
2 - President refers it to the proper committee for action
3 - President does anything to further complete its effect

false

it being clearly & fully stated when originally offered

1 - ballot
2 - roll call (individual aye & nay)
3 - standing
4 - raising hands
5 - voice (group aye & nay)
6 - in special cases by general consent

when the others do

last

if her vote will make or break a tie

yes

yes. BEFORE the result is announced or, if the result has been announced - a motion is necessary allowing a member to change her vote

Duties of the PRESIDENT:

• chapter LEADER
• presides at all chapter & executive board meetings
• acquaints herself with activities of all offices & committees
• sees that committees are appointed (& works in close co-operation) [executive board helps with this]
• encourages committee chairmen & officers to make reports at regular meetings of executive board & chapter meetings
• sees that any & all communications concerning chapter are read
• responsible for completion of chapter yardstick (or appoints another or appoints a committee for doing so)
• follows agenda
• call meeting of executive board within 1 month of her installation to discuss plans & formulate recommendations
• fosters harmony in chapter

Duties of VICE PRESIDENT:

• presides in absence of president
• chairman of membership committee
• rush captain - presents & supervises planned activities
• conducts pledge training meetings
• contacts transferees in the area (info received via city council)
• chapter hostess
• introduces those not acquainted
• fills-in for treasurer in her absence

Duties of EXTENSION OFFICER:

• leader of Friendly Venture Projects
• selects committee of 3 or more
• enlists assistance of chapter in developing step-by-step Friendly Venture procedure (refer to page 38 in Book of Beta Sigma Phi)

Duties of RECORDING SECRETARY:

• takes minutes of chapter (& Executive board) meetings & transcribes them
• minutes typed in duplicate - 1 for permanent chapter records, 1 to be sent to the International Office within 5 days of 2nd or last meeting of the month

Duties of CORRESPONDING SECRETARY

• handles general chapter correspondence
• sunshine, courtesy
• keeps copies of chapter's correspondence on file
• refer to chapter yearbook for additional duties

Duties of TREASURER:

• collects dues, fines as agreed upon by chapter
• gives receipts to members
• signs with president all checks & vouchers
• keeps account book - reports at each meeting
• presents her account book to the executive board for audit at the end of her term

2nd meeting in March

6

executive board appoints successor to serve for the unexpired term

officers

yes - at regular intervals; preferably once per month ... or, as needed to dispose of chapter business that can be handled by the executive board, so that it may be reported to the chapter, but not actually handled, at the chapter meeting

on any matters of chapter policy not otherwise decreed

2/3 vote of membership to alter decision passed by executive board

yes

to ascertain the aims, goals, desires of the members, i.e., their ideas of what they want to do re: chapter activities

from the floor

yes

any active voting member

no

secret ballot requiring a majority of votes cast to elect In the event of only one nomination for any office, vote may be taken by voice or show of hands

ballot cast for anyone who has not been nominated; ballots cast for an ineligible person